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How to Organize a Home Workspace for Better Productivity

This is a guest post by Lesley Vos.

With so many people working from home today, the problem of a comfortable workspace organization is up-to-date.

Most of us don't need offices to stay creative and productive. But it doesn't mean we shouldn't pay attention to the place and surroundings we choose for making decisions, doing our jobs, and being satisfied with results.

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Here's the kicker:

Your workspace influences your productivity. To generate ideas, solve problems, and stay productive at work, you should take care of working environment.

Even if you work from home.

Especially if you work from home.

Five aspects are scientifically proven to influence our productivity save time at workplace:

  1. Desk
  2. Light and Color
  3. Zoning
  4. Ergonomics
  5. Inspiration

To make them easy to remember, many bloggers and online experts thought on creating step-by-step manuals to help everyone with home workspace organization.

As they say, one picture is worth a thousand of words. That is why infographics like this one, for example, cope with the task better, visually expressing the details that can be hardly described by words.

With the topic of home workplace organization being in trend today, one should know and implement the following aspects:

1. Desk

Your writing desk is the #1 thing to pay attention in your workspace. As far as you spend the most time at it, first of all, try to get out of clutter.

Yes, we all know about a so-called creative chaos. But anyway, physical clutter is proven to reduce our ability to focus, so try to avoid it and keep your writing desk clean.

Must-have items at your desk to help you focus and increase productivity:

  • Live plants to clean the air and reduce stress.
  • A desk lamp with a cold color temperature of 3500K-4000K to stimulate brains.
  • A cup of green tea to improve brains functions and boost productivity.

Are you a coffee addict?

There is no need to force yourself and drink tea because coffee has a positive impact on our mind, too. It's not surprising that many famous writers had a habit of drinking coffee while working, as caffeine is proven to stimulate memory and increase a serotonine level in brains, which helps us stay positive.

2. Light and Color

To stay active and concentrated, take care of three main factors influencing your work: plants (see above), open windows (fresh air is our everything), and daylight, which is proven to impact your health and productivity positively.

So, when organizing your home workspace, try to do it in a way to increase the time of working in daylight. For example, you can place your desk by the window.

Also, you might want to change the color of your walls to help your productivity a lot. The fact is that a color impacts our work despite we all have different color preferences.

What is the walls color at your workplace? Think of changing it if your walls are gray or beige, as they cause depression and sadness, influencing our mood and productivity as a result.

According to the study from the University of Texas, blue or green colors would be the best variants as they increase the effectiveness of our work.

3. Zoning

Working from home, you have a chance to divide your workspace into two zones:

1) A computer zone is your workplace, a desk and a chair where you spend the most of your time.

2) A non-computer zone is a corner for relaxation where you can take some rest, gain inspiration, or do some non-computer work like brainstorming, making notes, communicating with clients, generating new ideas, etc.

Your non-computer zone is a place for cozy sofas, favorite blankets, work-related books, pets, meditation, and other things that inspire you and motivate you to keep working.

4. Ergonomics

We all know about the negative influence of sitting work but still continue spending hours at computers, forgetting about it.

Proper workspace ergonomics protects your health, saving from back pain, swollen feet, and cramped fingers.

Even minor changes of equipment can make your workspace more comfortable and healthy.

  • Computer: All-in-one PC would be the best variant for working from home, as it combines advantages of PCs and laptops and lets to forget about frustrating wires.
  • Chair: Properly adjusted tools influence productivity, and your chair is not an exception. Ergonomic office chairs encourage good posture and support a lower back, so think on adjusting your chair as well as your desk height and computer screen for better work.
  • Standing desk: Health scientist Nicolaas P. Pronk insists that we should try standing work to be healthy and productive. So, you might want to try sitting/standing desks at your workplace. If you have no opportunity to do that, it would be a good practice to stand up every hour for 10-15 minutes.
  • Elliptical trainers: Combining the benefits of bikes and steppers, they will be perfect for your home workspace. They don't take much place, and you can use them with no distraction from your work.

5. Inspiration

Those working from home have a big advantage over office employees:

They can design a workplace the way they want!

I bet you are creative enough to make your workspace cozy, productive, and (what is more important) inspiring. Remember that even small details like a photo of your sweetheart person or a quote from your favorite writer might motivate you and revive your spirits for better work.

Think of something that inspires you and decorate your workplace accordingly.

Any examples needed?

  • favorite books or magazines on shelves
  • beautiful picture on a wall
  • photos of close people at the computer
  • quotes from people who inspire you
  • flowers

You name it.

Home workspace organization is a significant aspect to pay attention if you want to stay productive and do your job the best you can.

The problem is, many freelancers consider it an unnecessary waste of time and believe they can reach fabulous results, spending hours on a sofa under a blanket and with a laptop in hands.

It is a delusion.

Influencing our mood, desire to work, effectiveness, and productivity, working environment should be structured carefully. Follow the above pieces of advice to organize your workspace for better productivity, and you will see the positive results soon.

Do you work from home? Have you ever thought of organizing your home office by the book? What does help you boost productivity and work better?

This is a guest post by Lesley Vos, a writer and online tutor, contributing to many publications on personal growth, productivity, work, and education. Follow her on @LesleyVos to read her writings and ask questions.

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Timo Kiander
 

  • Do you work from home? Have you ever thought of organizing your home office by the book? What does help you boost productivity and work better?

    I work from home. Often I feel less concentrated and depressed too. do you have something for that? Currently I use the technique of “keep hands busy” and taking out my stress on inanimate objects by crushing them, I know it doesn’t sound quite scientific. If you have something better, let me know.

    • Timo Kiander

      Hi!

      It’s a matter of testing various advice and see how well they work for you.

      I know that my workspace isn’t in it’s optimum shape.

      Is the lack of social contacts causing you stress?

      Cheers,
      Timo

    • Lesley Vos

      Hello there!
      I am not sure if your depression depends on your home office organization… To help your concentration, you can try several techniques (many are described online) but I doubt they will help if you are depressed. As Timo said, you should try various advice. Plus, I would recommend you to think on the real reasons of your stress. Probably, a home office is not the source of your depression.
      Cheers,
      Lesley