PSD Podcast [PSDP 006]: Boost Your Email (Gmail) Productivity with Kosio Angelov

PSD Podcast [PSDP 006]: Boost Your Email (Gmail) Productivity with Kosio Angelov
Productive Superdad Podcast

Email is one of the most important tools for communicating with others. Although it’s a very effective tool, it’s also a great source for distraction, non-productivity, and overwhelming stress.


For this very reason, I wanted to interview Kosio Angelov, the author of The Lean Email Simple System, to discuss about the necessary habits, tools, and other ways to manage one’s email in an effective manner.


Key Takeaways

  • Use Undo Send Gmail Lab to take back the message you've just sent

    Enter your text here...

  • E-mail management shouldn't take that much time: You should be able to eliminate 50% of the incoming e-mails

  • You should check your e-mail 3-4 times per day, 15-20 minutes each time max.

  • Never check e-mail first thing in the morning

  • Use the one-touch rule to manage your e-mails (process your message at once)

  • E-mail shouldn't be used as a to-do list

Shownotes and Resources

Want something extra?

  • Kosio's inbox setup (the one he mentions at the end of the call) as PDF

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  • Never check email first thing in the morning? I’m not sure about that one. Surely if you’re going to have a cup of coffee anyway, you might as well do something vaguely productive while you drink it? Or would you argue that if you drink your coffee at the breakfast table, with no distractions, then you can attack the working date in a more productive frame of mind?

    • Timo Kiander

      Hi Aras!

      The point of it is to make sure you don’t get sucked into e-mail and then to other things that you weren’t planned to do.

      Of course, checking it the first thing is OK if you get back to work from vacation and you want to keep yourself updated of what has happened at work during your absence.


  • Hey guys, really appreciate your blog posts. Lately I’ve been talking and writing a lot about email, and I fully agree with you that gmail security and productivity are one of the core problems that get easily resolved by going with a big email provider like gmail (or others).

    There are numerous other benefits that come with bigger tools, as they are working with bigger range of apps and third praty services, that can actually transform your email into a very powerful productivity tool.

    Look forward listening your thoughts again guys. Think you should repeat this podcast, just on another topic.

    • Timo Kiander

      Hi Bojan!

      Thanks for the comment :)

      Any particular e-mail tools you use?