7 Ways for Effective Blog Time Management

7 Ways for Effective Blog Time Management

Blog Time ManagementYou have decided to start a blog and eventually earn an income through it. However, since you are working full-time and you have a family to take care of, and you are wondering how to find enough time for your website.

You are not alone with your thoughts. Many people struggle with this same question yet they find the time to build successful blogs – even by doing it part-time.

If you find the time aspect very challenging, check out these 7 strategies I’m using myself. With these tips, I’m able to build my online business – even if I’m a parent, a marathoner/triathlete and I have a day job.

1. Remember what’s important

In order to make a blog successful (traffic/subscribers), you have to make it your first priority. If your priorities are right, you automatically start changing your habits and start seeing some extra time spots in your daily life that you didn’t realize before.

If your plan is to quit your day job and start running your own online business, you most likely have to give up on something less important during the building phase. For instance, do you really have to watch so much television during the evenings?  Or would it be possible to cut the TV time and go bed earlier, so that in turn you could also wake up earlier (and build your business in the morning – before going to work)?

You have to ponder these questions in your mind and act accordingly. Eventually you realize that there are many things that you can stop doing at least temporarily. Even if it may feel it is hard to give up on something nice, these decisions give you more time to build your online business.

2. Batch it

Whenever I’m doing anything related to my blog, I try to figure out if there is a way to batch-process things. For instance, I apply this strategy when managing blog comments or answering my e-mails.

There is also another big task where I apply batch processing and that’s writing blog posts. The first week of every second month, I try to write content for two months in advance. Once the content is ready and proofread, I schedule it in WordPress.

Before I start writing the posts, I have a plan that I follow every time. That plan describes what posts I’m going to write and what their structure is going to be.

Normally, it takes me four days to write the post and one day to get them proofread. Within five days, I have content ready for the next 60 days and I’m free to do something else rather than writing posts for my blog.

In order to make this strategy successful, you have to slow down first and that’s what I’m about to talk about next.

3. Slow it down

In the beginning of last year I was advised to slow down my blogging pace and it has been one of the best decisions ever related to my blogging. Not only do I have more time to work on other blogging projects, but also, I’m not overwhelmed with writing blog posts all the time – something which happens very frequently to so many bloggers out there.

Currently my pace is to write two posts per month and this is much more doable approach than trying to write, for instance, three posts time per week. I have to admit that even blogging once per week was too intense, but a biweekly schedule is much more doable.

Make sure to give this strategy a try and see what difference it makes to you as a blogger. I’m willing to bet you will find this strategy relieving, since all of a sudden you have time to focus on other aspects of your blog – rather than just writing stuff for your own blog.

With the free time, you can focus on things like writing e-books or creating products for your audience. Yes, these things are doable even if you write posts many times per week. However, for someone who is blogging part-time, things get much more challenging in that situation.

4. Plan it

It’s of utmost important that you are plan your work in advance. That way you have a headstart to your tasks and you are not wasting your time on figuring out what to do, when instead you should be doing the task already.

Remember that I mentioned about planning my posts in advance (in tip #2)? Well, I’m using a proven system which I use on the majority of my posts. Naturally, you can choose your own way to create your content, if this particular one doesn’t resonate with you…

5. Use the Super Wednesday Method

One great way to get work done is with something that I call the Super Wednesday Method. It’s pretty much a well-planned time block, which enables you to do a lot of tasks in a short time.

The pre-requirement is to plan your work well in advance. That way you find the right marching orders and things get done as easily as possible.

For instance, sometime earlier I had to make changes to my landing pages and other opt-in boxes on my site. I planned out all the changes I had to do in advance, in what order I had to do them and in a very tight time block I was able to do everything that I wanted.

6. Eliminate as much as possible

It’s very important to cut out all of the extra activities that you are doing with your blogging. For instance, I’m pretty inactive in social media nowadays and I’m not spending too much time with my blog’s SEO.

I just want to focus on three key areas in my blog (on top of writing posts). This makes things much easier, as I’m not required to be everywhere and do everything.

One bonus tip regarding this topic is that I recommend hiring a knowledgeable person to help you out. I’m talking about coaching and this way I have been able to focus on just the right things in my blog. Setting the high-level strategies to focus on cuts off majority of distraction and all this gives me the laser-sharp focus on the essential stuff.

7. Work before going to the office

If you are really tight on your available time, then I’ll suggest that you change your daily rhythm a bit. For instance, my preferred strategy is to wake up early so that I can do blogging related stuff before going to work (for instance, this post was written before going to the office).

Becoming an early riser shouldn’t be difficult, if you take it in small steps. You just define your target wake-up time and wake up a bit earlier every week. Then on one morning you realize that you have reached your target time.

It’s also important to go to bed earlier. If you are having difficulties of doing that, remember the point #1: What is important? If you are willing to give up watching the TV in the evening, you can go to bed earlier and wake up earlier as well.


It’s quite understandable that you don’t have all the time for your blog as what you’d like to have. This is especially true if you are working full time; you have a family or have other commitments.

Still, you can build a blog even if you otherwise have a busy schedule. It takes just a little of planning and prioritizing to make it happen.

Anyway, give these strategies a try and let me know how they work. Also, share your strategies in the comment area!

Over to you: How do you find time for your blog if you have a busy schedule?

  • Thank you for this post, Timo. I’ve been feeling guilty for not getting more done with my 1-year-old running around. It’s nice to know I’m not the only one struggling with this. (And I’ll let go of the guilt now. Strategy is SO much better!)

    There are a few things that are helping me:

    To borrow lingo from Julie Morgenstern’s Time Management from the Inside Out, my work is made up of dots and dashes. Dots are quick things (like email, responding to comments, updates, and phone calls), and dashes involve focused work (i.e. projects, writing blog posts, etc.)

    It’s really important for us to be aware of our energy levels during the day, and then work on the dashes when our energy is highest. I’m freshest in the morning, so that is when I do my writing.

    Dots can happen quickly and anytime. So I put my computer on a high counter (that my son cannot reach yet) and when he is doing some focused play, I can get the dots done.

    • Timo Kiander

      Hi Angela!

      That’s very interesting analogy and very true. When you save your energy for the dashes (the most important work), you make the biggest progress.

      I also do my writing in the morning – it’s my “dash time” :)


  • Thanks for sharing the post. I’ve been wanting to write an e-book for ages, but always settle for the short term satisfaction of publishing blog posts daily. This post helped me realize that the main reason I haven’t written an e-book yet is because I haven’t specifically scheduled time to do that. I schedule time to do all of my other roles, but not an e-book. When I publish one, I’ll have to come back and say thank you!

    • Timo Kiander

      Hi Evan!

      That sounds great! Let me know when the e-book is ready and I’ll take a look!


  • Lately I’ve mainly focused on content of my blog, and it’s doing great. My aim is to write daily, so this works for me. But I publish only on schedule. So usually I end up having a week of content ready in advance. Which is three blog articles ahead of time. That leaves me enough time for my guest contributions.

    • Timo Kiander

      Hi Bojan!

      How are you?

      Anyway, that’s a good strategy. Writing stuff in advance gives you more flexibility to do other things.


  • Timo: I understand the idea of batch it, but what would say about to get the “inspiration” to write in the moment?

  • Hi Timo – as a new reader of your blog I though I’d just hop on and leave a quick comment here to say I’ve been enjoying it a lot. Cheers! Shaun

    • Timo Kiander

      Hi Shaun!

      Thank you very much :) Let me know if you have any productivity questions and I’m happy to help you out.


  • What a great article! I often struggle with finding time to blog. I love the first tip which discusses learning from what others write. That’s such a great way to help create your own content. Many thanks for sharing

    • Timo Kiander

      Hi Martin!

      Thank you for your nice comments :)


  • I’ve written several things for myself and various companies that I’ve worked for, but writing has always been my passion and I’m wondering how exactly one just jumps into the career.

    • Timo Kiander

      Hi Jackie!

      I guess it depends what kind of writing you want to do. I’m not a professional writer, but I think there are quite a bit of freelancing opportunities out there.